Janet Pause & Associates (“JPA”) is an executive search firm and collects a variety of personal data necessary to provide such services in a proprietary and confidential database accessible only by JPA.
Disclosures of Personal Information: We do not sell or rent your information to third parties and do not share your personally identifiable information with others, except as follows: we freely share your information within JPA; we may share your information as required by law or in the interest of protecting or exercising our or others’ legal rights, for example, in connection with court proceedings or requests from law enforcement officials.
If you are engaged with us as a potential candidate or otherwise in connection with our delivery of executive search services, please note the following:
Data Collection: To provide our clients with executive search services and communication and for collaboration among team members of JPA, JPA collects and processes information relating to individuals (referred to as “Personal Information”) which typically includes information in a standard resume (e.g., name, address, telephone number, e-mail address, employment history, degree(s) and other qualifications, languages and other skills). It may also include, without limitation: age, nationality and race (only to the extent allowed by law), compensation details, a record of our contact history with you and comments from third parties. Our records derive from information collected directly from you, publicly available sources and third parties.
Data Usage: We will use Personal Information to contact you about executive search assignments conducted for our clients that involve the identification, evaluation and/or selection of qualified candidates. We, or our client, may also provide Personal Information to applicable regulators. In addition, we may also collect demographic information about you to assist our clients in addressing their diversity needs. Depending on how far your candidacy progresses, we will verify the accuracy of Personal Information with regard to academic and professional qualifications, skills and credentials, work performance, and check or confirm references. We understand the sensitive nature of this endeavor, and we will not speak to your current employer without your express permission, but if there is any other individual we should not contact, please inform the JPA consultant with whom you are working or contact us at the address below.
Data Storage: Your information is maintained on JPA’s database, which is secure and accessible only to JPA. Outside the JPA network, your information may also be disclosed on a confidential basis to (a) clients who will also need to process your information for the purposes we have described in this Policy; (b) third parties when required by law; and (c) service providers, but only to the extent necessary to perform work directed by us (such as security services, background checking and other administrative services). Personal Information is retained until the purposes have been fulfilled or otherwise required by law.
Security: Transmissions over the Internet are not completely secure or error-free. We take appropriate measures, however, to protect your personal information from loss, misuse, unauthorized access, disclosure, alteration and destruction.
Your Rights: By choosing to provide us with your Personal Information, you indicate your willingness to be considered, when appropriate, for one of JPA’s executive searches. If you do not wish to disclose your Personal Information, JPA will be unable to provide you the services offered by JPA, since employment, educational and other personal information is necessary in order to assess your employment opportunities. You have the right to withdraw your consent at any time or to access and request that we rectify or remove your record from our system(s). When asked to remove a record from our database, JPA will retain minimal Personal Information in order to prevent future contact, to keep a record of the information disclosed to our clients and to preserve JPA’s interests in accordance with any applicable legal requirements. You may exercise these rights by contacting us at the address below.
Please feel free to contact us with any comments, questions, complaints or suggestions you might have regarding the information or practices described in this Policy. You may contact us by sending a message to contactus@janetpause.com or write to us at Janet Pause & Associates, Inc., 10 Four Seasons Place, Suite 1000, Toronto, ON M9B 6H7.
Last revised: February, 2014